QualifyDataQualifyDataThe records don't disappear — the duties around them continue. Tax, employment and industry rules require most records to be kept for years, so they sit in storage units, old servers and cloud accounts that somebody is still paying for. Until those accounts lapse or the records are destroyed on schedule, they are an asset the closed company still holds.
Most owners assume closing the company ends the story for its records. It does not — it starts a clock. The two pages we wrote for closed companies go deeper: the full walk-through of records after closing covers retention periods and who can sign, and the closed companies page covers what the archive is worth and how it is measured. This page is the short version.
It varies by record type, industry and state, and the periods run to years, not months. Tax and employment records sit at the long end. Everyday business files carry their own schedules, and some records are kept permanently. The records-after-closing walk-through sets out the common categories in a table. Before anything is destroyed, the periods should be confirmed with the owner's attorney or accountant — they are the ones who know the company's specific obligations.
Whoever holds authority over the company — the owner, the estate, or a trustee, depending on how the company closed. When records sit with a custodian, the custodian stores them and releases them to authorized parties; custody is storage, not ownership. Signing authority is confirmed by the owner's attorney before anything is signed or moved.
Yes. A closed company's archive is measured as it was at its peak, in its final stretch of real operation: the desk staff it had, the years of records it built, the systems it ran on. For a closed company, a license can also end a storage bill instead of adding one — your business never pays anything, at any step.
While the records still exist and you can still get to them. Cloud accounts lapse, storage gets cleared, and custodians destroy records when retention periods run out. Once the records are gone, every option that depended on them is gone too. The order that protects you is: license first, then let the accounts go.
No cost. No commitment. No logins, no records handed over — just a few questions about the size of your archive.
We never touch or access your data. Not during the intake, not during the export, not ever. Your records go straight from your systems to the AI company you sign with — we are never in that chain.
And your business never pays anything.