QualifyDataQualifyDataThat is a decision for your own attorney, and we don't advise on it. Here is what owners and their counsel look at: whether the company owns the records it created, whether any contract limits their use, how identifiers are removed before any developer sees the data, and they review every document before anything is signed.
This page is information, not legal advice, and it does not reach a legal conclusion — for your company, only your own attorney can do that. What it does is lay out the four things owners and their counsel work through, in the order they usually work through them, and how the process is built around each one.
The starting point is ownership. The program is built on owners licensing records their own company created in the ordinary course of business — its email, its files, its system history. Records that belong to somebody else, or whose ownership is unclear, are a different matter. If signing authority over the records is unclear, that gets settled first — or the conversation stops there.
Counsel also looks at the promises the company has already made: client agreements, vendor terms, and any privacy commitments that speak to how records may be used. What those documents say is specific to your company and your industry. That is exactly why this part of the review sits with your attorney and not with us — and why it happens before anything is signed, not after.
Before any AI developer sees a line, the copy is cleaned. Names, email addresses, phone numbers and street addresses are replaced — a person becomes "Person 01." Dates are generalized. Card numbers, bank numbers and anything about minors are not generalized; they are removed entirely. Medical records take a stricter path: identifiers are removed by a privacy partner working under a business associate agreement, and the de-identification is certified by a qualified expert. The AI partner receives de-identified data only, and it does not re-identify it.
Nothing is signed on a sales call. The license lists exactly which systems and which years are in, in writing, and your attorney reviews it — along with every other document in the process — before you sign anything. You sign the license directly with the AI company, not with us. And if your counsel says no, that is the answer, and nothing moves.
No cost. No commitment. No logins, no records handed over — just a few questions about the size of your archive.
We never touch or access your data. Not during the intake, not during the export, not ever. Your records go straight from your systems to the AI company you sign with — we are never in that chain.
And your business never pays anything.