QualifyDataQualifyDataYes — AI companies pay to license HVAC company records, but here is the honest version: the archive they want is not in your trucks. It is in your office — years of dispatch history, work orders, service histories, estimates and customer calls in the systems your office team works in daily. Whether you fit turns on that office team, not on your total headcount.
Every job your company has run left two trails. One is in the field — the install, the repair, the signed invoice. The other is in the office: the call that came in, the dispatch board, the work order, the service history at that address, the maintenance agreement, the follow-up. That second trail is what AI developers pay to license — a cleaned copy, with the names taken out. You keep your originals. Nothing about how you run your company changes.
QualifyData is a broker. There is no need to submit to one buyer direct and take the one number they offer. We put a qualifying archive in front of 15 AI companies, let them bid, and submit the best offer to you, in writing. You go through the process one time. Plumbing and electrical shops sit in the same shape — a service platform and years of office records.
Five minutes. See if your archive qualifies.No cost. No commitment. No logins, no records handed over — just a few questions about your archive's size.
The records live where the office work happens — built up over years, across the ordinary systems a home-services company runs on:
More sources and more years make a stronger archive. You pick which systems and which years go — nothing leaves until you sign a license that lists exactly what goes.
Years of dispatch and work-order history in a real service platform, with service histories and maintenance agreements alongside. A steady office team — dispatch, customer service, estimating, bookkeeping — working in those systems daily. Records your company controls and can export.
A dispatch board that is still a whiteboard. One system with a short history. An office where two people do everything. Records you no longer control or cannot get to. The check sorts this out in five minutes, at no cost.
The people whose work runs through the systems all day: dispatchers, customer service reps, office managers, estimators, and bookkeepers. Technicians and installers in the field do not count toward it, no matter how many trucks you run — buyers license the written record of the work, and that record is created in the office.
That distinction is where most home-services companies land short, and we will not dress it up. A strong 35-person shop might have 8 to 12 people in office roles — under the general bar, and its total headcount does not change the answer. Where the math changes is scale: a company running several locations, or an ownership group with several shops under one roof, can clear the bar on combined office volume — every location's office team working in shared systems, year after year.
The general bar is 20 or more people working at desks, alongside 3 or more years of records and several business systems, for companies in the US, Canada, the UK or Australia. Some fields qualify smaller — healthcare and dental, law, accounting and tax, and finance can fit at 10 — but home services is measured on the general bar, and on the office team only.
So the plain answer: most single-location shops will be under the bar, and the five-minute check will tell you so quickly rather than waste your time. This page is written for the larger end of the trade — multi-location operators, and ownership groups whose combined office staff clears 20 with years of platform history behind it. Five or more systems is a strong archive. The AI companies make the final call on fit.
Five minutes. See if your archive qualifies.It can still qualify — a closed company is measured as it was at its peak, in its final stretch of real operation: the office staff it had, the years of records it built, the systems it ran on. If your dispatch history and work orders sit in a service platform you still pay for, or in retained systems after a sale, the clock is running — accounts lapse and platforms get cancelled. A license can collect that value first.
If the shop was sold, the question is who holds the rights to the records now — the seller, the buyer, or an estate or trustee. Storage is not the same as ownership, and your attorney confirms who can sign before anything moves. Our closed-companies page covers the rest of the picture.
Five minutes. See if your archive qualifies.Most small single shops, stated plainly. A company is usually not a fit if its office team is under about 20 people, it has fewer than 3 years of records, dispatch still runs on paper or a whiteboard, or the history lives in a single system with little depth. Records you cannot access, or no longer have the right to license, cannot go either. That describes most of the trade — this program is simply built for the larger end of it.
You never hand over a login, and you see every number in writing before you commit to anything.
We walk through your systems and answer your questions. No data, no logins, no commitment.
A client services agreement lets us represent you. It doesn't commit you to a deal, and your attorney is welcome on a call first.
60 to 90 minutes, system by system: how far back, how much. Counts and sizes only — no records, and nobody gets a login.
That list — no actual records in it — goes out through our broker network to 15 AI companies. They bid, and we submit the best one to you, in writing.
You and your attorney review the terms, and you sign directly with the AI company behind that offer.
Your team exports copies, with help through every step — typically 5 to 10 business days. Then a buyer review of about 30 days.
The AI company pays you the license fee directly.
From signing to money in the bank is typically 90 to 120 days. Timelines are typical, not promised — and no offer is guaranteed.
Published deals, and buyer ranges shown at the sizes we qualify — examples of what archives have sold for, not a promise of what yours is worth. Your number only exists as a written offer after the intake call.
Probably not on headcount alone — and we would rather tell you that here than on a call. What counts is the office team whose work runs through the systems: dispatchers, customer service reps, office managers, estimators and bookkeepers. Field staff do not count toward the general bar of 20 or more desk staff. A multi-location company or ownership group is measured on its combined office volume, which is where larger operators clear it.
The office archive: years of dispatch and work-order history in your service platform, service histories by address, maintenance agreements, estimating and quoting records, customer service calls and office email, plus accounting and HR records. Records that show how a real service business runs, day after day. Field paperwork that never entered a system is not part of it.
It can. Locations under one ownership, working in shared systems, present one combined archive — office teams added together, with the full history behind them. That is the usual path past the 20-desk-staff bar in this trade. The AI companies make the final call on fit, and the five-minute check is where it starts.
Often, yes. A closed company is sized at its peak — the office staff it had and the years of records it built — as long as the records still exist and you can still get to them. If the shop was sold, who can sign depends on who holds the rights to the records now; your attorney confirms that before anything moves.
They are identifiers, and identifiers come out before any AI developer sees the data. Names, emails, phone numbers and addresses are replaced — a person becomes "Person 01" — dates are generalized, and card and bank numbers are left out entirely. Only the buyer's cleaning process ever sees the raw copy; developers receive the cleaned version only, and you can ask to see a cleaned sample first.
Nothing, at any step. Your business never pays anything.
We never touch or access your data. Not during the intake, not during the export, not ever. Your records go straight from your systems to the AI company you sign with — we are never in that chain. Your business never pays anything.