QualifyDataQualifyDataYes — AI companies pay dental practices to license their records for AI training. What they are buying is the operating history of a real practice: years of scheduling, billing and treatment-planning records. Patient information is removed by a certified privacy process before any AI developer sees a line of it.
A dental practice runs on records. Every appointment booked, every claim filed, every treatment plan that moved from exam to completed work left a trail in your systems — and that trail is what AI developers need to learn how a real practice runs. They license a cleaned, de-identified copy of those records. You keep your originals, you keep using them, and nothing about your day-to-day operations changes.
QualifyData is a broker. There is no need to submit to one buyer direct and take the one number they offer. We put your archive in front of 15 AI companies, let them bid, and submit the best offer to you, in writing. You go through the process one time.
Five minutes. See if your archive qualifies.No cost. No commitment. No logins, no records handed over — just a few questions about your archive's size.
The records that show how the practice actually ran — built up over years, across the ordinary systems a dental office runs on:
More sources and more years make a stronger archive. You pick which systems and which years go — nothing leaves until you sign a license that lists exactly what goes.
Years of records across several systems — practice management, scheduling, billing, communication, accounting. A steady desk team working in them daily. Records your practice controls and can export. A closed practice measured at its peak counts the same way.
Charts that stayed on paper, never digitized. One system with a short history. Records you no longer control or cannot get to. A history under three years. The check sorts this out in five minutes, at no cost.
Patient records are treated differently from ordinary business records. A privacy partner — not the buyer — removes protected health information under a business associate agreement (BAA) with your practice before anything moves. A qualified expert then certifies that the result is de-identified, following the expert-certification pathway in HIPAA §164.514. The AI company receives de-identified data only and never tries to re-identify it. Patient records get extra scrutiny at every step of that process.
The cleaning itself is plain to describe:
This page explains the process; it is not legal advice. Whether licensing fits your obligations is a decision for your own counsel and compliance advisor, who can review every document before you sign anything.
Five minutes. See if your archive qualifies.Smaller than you might expect. The general bar for most businesses is 20 or more people working at desks — but healthcare and dental practices can fit at 10 or more desk staff, alongside 3 or more years of records and several business systems. Practices are in the US, Canada, the UK or Australia.
"Desk staff" means the people whose work runs through the systems all day — front desk, scheduling, billing and insurance, the office manager. A single-chair practice with one person at the front desk will usually be under the line; a group practice, or one busy office with a real front office, is often over it. Five or more systems is a strong archive. The AI companies make the final call on fit, starting with the five-minute check.
It can still qualify — a closed practice is measured as it was at its peak, in its final stretch of real operation: the desk staff it had, the years of records it built, the systems it ran on. If your charts and business records are sitting in retained systems, in storage, or with a records custodian, they are an asset you may be paying to keep alive. A license can collect that value before accounts lapse or records reach the end of their retention period.
If the practice was sold, the question is who holds the rights to the records now — the seller, the buyer, or an estate or trustee. Storage is not the same as ownership, and your attorney confirms who can sign before anything moves. The privacy process is identical: de-identified by the privacy partner, certified, nothing patient-identifiable reaching a developer. Our closed-companies page covers the rest of the picture.
Five minutes. See if your archive qualifies.Mostly, the small and the thin. A practice is usually not a fit if it has fewer than about 10 people working at desks, fewer than 3 years of records, an archive that lives mostly on paper, or records held in a single system with little history. Records you cannot access, or no longer have the right to license, cannot go either. If that is your practice, the five-minute check will tell you quickly, at no cost.
You never hand over a login, and you see every number in writing before you commit to anything.
We walk through your systems and answer your questions — including the privacy ones. No data, no logins, no commitment.
A client services agreement lets us represent you. It doesn't commit you to a deal, and your attorney is welcome on a call first.
60 to 90 minutes, system by system: how far back, how much. Counts and sizes only — no records, and nobody gets a login.
That list — no actual records in it — goes out through our broker network to 15 AI companies. They bid, and we submit the best one to you, in writing.
You sign directly with the AI company behind that offer, your attorney reviewing first. Before any export, the privacy partner removes patient information under a BAA and a qualified expert certifies the de-identification.
Your team exports copies, with help at every step — typically 5 to 10 business days. Then a buyer review of about 30 days.
The AI company pays you the license fee directly.
From signing to money in the bank is typically 90 to 120 days. Timelines are typical, not promised — and no offer is guaranteed.
Published deals, and buyer ranges shown at the sizes we qualify — examples of what archives have sold for, not a promise of what yours is worth. Your number only exists as a written offer after the intake call.
Yes. AI companies train their systems on how real businesses operate, and a dental practice's records — scheduling, billing, treatment planning, front-desk work — are exactly that kind of history. You license a cleaned, de-identified copy for a set term; your originals stay yours and your practice keeps running as it does today.
It is removed before any AI developer sees the data. A privacy partner removes protected health information under a business associate agreement with your practice, a qualified expert certifies the de-identification under the HIPAA §164.514 pathway, and the AI company receives de-identified data only and agrees never to try to re-identify it. Names become "Person 01," dates are generalized, and card numbers and anything about minors are left out entirely. Your own counsel and compliance advisor make the final call for your practice.
Yes — always. What gets licensed is a copy: you keep your originals, keep using them, and your daily operations don't change. You also pick which systems and which years go; the rest never leaves.
It depends on three things: how many desk staff worked in the systems, how many years of records you hold, and how many sources the work ran through. Case studies from AI labs run from $150K to $550K, and higher for large archives. Your number only exists as a written offer after the intake call — the estimator gives you the rough range first.
Nothing, at any step. Your practice never pays anything.
Often, yes. A closed practice is sized at its peak — the desk staff it had and the years of records it built. If the practice was sold, who can sign depends on who holds the rights to the records; your attorney confirms that before anything moves. Either way, the starting point is the same five-minute check.
We never touch or access your data. Not during the intake, not during the export, not ever. Your records go straight from your systems to the AI company you sign with — we are never in that chain. Your business never pays anything.