QualifyDataQualifyDataYes — AI companies pay care facility operators to license their records for AI training. What they are buying is the operating history of a real care business: years of admissions, scheduling, billing and family communication. Resident information is removed by a privacy partner under a business associate agreement and certified de-identified before any developer sees a line of it.
Every admission processed, every care roster filled, every invoice sent left a trail in your systems — and that trail is what AI developers need to learn how a real care operation runs. They license a cleaned, de-identified copy of those records. You keep your originals, you keep using them, and nothing about your day-to-day operations changes.
QualifyData is a broker. There is no need to submit to one buyer direct and take the one number they offer. We put your archive in front of 15 AI companies, let them bid, and submit the best offer to you, in writing. You go through the process one time.
Five minutes. See if your archive qualifies.No cost. No commitment. No logins, no records handed over — just a few questions about your archive's size.
The records that show how the operation actually ran — built up over years, across the systems a care community's office runs on:
You pick which systems and which years go — nothing leaves until you sign a license that lists exactly what goes.
Years of records across several systems — admissions, scheduling, billing, family communication, accounting. A steady office team. Records your operation controls and can export. A closed facility measured at its peak counts the same way.
Records that stayed on paper. One system with a short history. Records your operation cannot access, or does not hold the right to license. A history under three years. The check sorts this out in five minutes, at no cost.
Resident records are the sensitive core of a care facility's archive, and they are treated that way. A privacy partner — not the buyer — removes protected health information under a business associate agreement (BAA) before anything moves. A qualified expert then certifies that the result is de-identified, following the expert-certification pathway in HIPAA §164.514. The AI company receives de-identified data only and never tries to re-identify it.
The cleaning itself is plain to describe:
An operator can also draw the line tighter: license the operations and administrative archive, with resident records under the certified process — or kept out of a license entirely, as the license lists. These steps follow the AI data partner's written privacy process; this page is not legal or compliance advice. Whether licensing fits your obligations is a decision for your own counsel, who can review every document — including the BAA — before you sign anything.
Five minutes. See if your archive qualifies.The office, not the floor. Most of a care facility's workforce is direct care, and that work does not build the archive. What builds it is the administrative team whose work runs through the systems all day: admissions, billing, the office manager, scheduling, and management. On a single small community, that team may be a handful of people. Across several locations, an operator's office and management staff add up — and that combined desk team is what the archive is measured on.
The general bar for most businesses is 20 or more people working at desks; healthcare sits below it. Care operations have fit in the 10 to 15+ desk-staff range, depending on the archive behind them — the program's own materials phrase the bar both ways, one guide at 10 or more and the medical guide at 15+ employees, because the real test is the size of the archive. Alongside it: 3 or more years of records, several business systems, and a US, Canada, UK or Australia operation.
Five or more systems is a strong archive. The AI companies make the final call on fit, starting with the five-minute check.
It can still qualify — a closed facility is measured as it was at its peak, in its final stretch of real operation: the office staff it had, the years of records it built, the systems it ran on. If your records sit in retained systems, in storage, or with a records custodian, they are an asset you may be paying to keep alive — and a license can collect that value before accounts lapse or retention periods run out.
If the facility was sold, the question is who holds the rights to the records now — the seller, the buyer, or an estate or trustee. Storage is not the same as ownership, and a custodian holds records without owning them; your attorney confirms who can sign before anything moves. The privacy process is identical: resident information removed under a BAA, the result certified de-identified. Our closed-companies page covers the rest of the picture.
Five minutes. See if your archive qualifies.Mostly, the small and the thin. An operation is usually not a fit if its office team is fewer than about 10 people, it holds fewer than 3 years of records, its archive lives mostly on paper, or its records sit in one system with little history. Records you cannot access, or no longer have the right to license, cannot go either.
You never hand over a login, and you see every number in writing before you commit to anything.
We walk through your systems and answer your questions — including the privacy ones. A mutual NDA is available on request. No data, no logins, no commitment.
A client services agreement lets us represent you. It doesn't commit you to a deal, and your attorney is welcome on a call first.
60 to 90 minutes, system by system: how far back, how much. Counts and sizes only — no records, and nobody gets a login.
That list — no actual records in it — goes out through our broker network to 15 AI companies. They bid, and we submit the best one to you, in writing.
You sign directly with the AI company behind that offer, your attorney reviewing first. Before any export, the privacy partner removes resident information under a BAA and a qualified expert certifies the de-identification.
Your team exports copies, with help at every step — typically 5 to 10 business days. Then a buyer review of about 30 days.
The AI company pays you the license fee directly.
From signing to money in the bank is typically 90 to 120 days. Timelines are typical, not promised — and no offer is guaranteed.
Published deals, and buyer ranges shown at the sizes we qualify — examples of what archives have sold for, not a promise of what yours is worth. Your number only exists as a written offer after the intake call.
Yes. AI companies train their systems on how real businesses operate, and a care facility's records — admissions, scheduling, billing, family communication — are exactly that kind of history. You license a cleaned, de-identified copy for a set term; your originals stay yours and your operation keeps running as it does today.
It is removed before any AI developer sees the data. A privacy partner removes protected health information under a business associate agreement with your operation, a qualified expert certifies the de-identification under the HIPAA §164.514 pathway, and the AI company receives de-identified data only and agrees never to try to re-identify it. Names become "Person 01," dates are generalized, and card numbers and anything about minors are left out entirely. Resident records get extra scrutiny at every step, and your own counsel makes the final call for your operation.
Not by itself. The archive is built by the administrative team — admissions, billing, office management, scheduling — not by the care floor. A single small community with a handful of office staff will usually be under the line. A multi-facility operator, whose office and management teams add up across locations, is often over it. The five-minute check measures the desk team you actually have.
It depends on three things: how many desk staff worked in the systems, how many years of records you hold, and how many sources the work ran through. Case studies from AI labs run from $150K to $550K, and higher for large archives. Your number only exists as a written offer after the intake call — the estimator gives you the rough range first.
Nothing, at any step. Your business never pays anything.
Often, yes. A closed facility is sized at its peak — the office staff it had and the years of records it built. If the facility was sold, who can sign depends on who holds the rights to the records; your attorney confirms that before anything moves. Either way, the starting point is the same five-minute check.
We never touch or access your data. Not during the intake, not during the export, not ever. Your records go straight from your systems to the AI company you sign with — we are never in that chain. Your business never pays anything.