QualifyData

Owners hear "your records get cleaned" and picture a promise. This page replaces the promise with a picture: one ordinary service record, shown the way it sits in a company's system today — and the way it looks after the cleaning process, which is the only version an AI developer ever receives.

How de-identification works

The record below is fictional — an invented heating company's service ticket, written for this page. Drag the divider and compare it line by line. Everything that identifies a person is replaced or removed. Everything that shows how the work actually got done stays — because the work is the part the AI labs are paying to learn from.

Cleaned copy
Service ticket — sequence 118
Customer
Customer 014
Phone
Removed
Email
Removed
Service address
Service area: Bend metro
Visit
March 2023
Technician
Technician 02
Card on file
Removed entirely
Work note
Customer 014 reported the furnace short-cycling. Found a failed igniter and replaced it from truck stock. Customer 014 asked about the upstairs zone damper; quoted the replacement and left the decision with Customer 014. Furnace cycled normally on test.
Original record
Service ticket #4821 — furnace short-cycling
Customer
Marjorie Ellison
Phone
(541) 555-0184
Email
m.ellison@example.com
Service address
61247 Larkspur Drive, Bend, OR
Visit
March 14, 2023 · 9:40 a.m.
Technician
Dan Whitaker
Card on file
Visa •••• 4417
Work note
Mrs. Ellison reported the furnace short-cycling. Found a failed igniter and replaced it from truck stock. She asked about the upstairs zone damper; quoted the replacement and left the decision with her. Furnace cycled normally on test.

Drag the divider (or the slider) — left is the original, which never leaves your systems in this form; right is the cleaned copy a developer receives.

A fictional example, drawn to show the mechanics. Your own records are cleaned by the buyer's process under your signed license, and you can ask to see a cleaned sample of your own records before anything is final.

Read it the way an owner would

Replaced with a label

Names become Customer 014, Technician 02 — consistent labels, so a reader can still follow the same person through a record without ever learning who they are. Exact dates are generalized the same way: a visit on March 14 at 9:40 becomes March 2023.

Removed entirely

Phone numbers, email addresses, and street addresses come out — a service area is all a workflow needs. Card numbers, bank numbers, and anything about minors are not relabeled; they are left out completely.

Kept, because it is the point

The diagnosis, the part pulled from truck stock, the extra question the customer asked, the judgment call about what to quote — that sequence is what a model is learning. Strip the identity and the work still teaches. Strip the work and there would be nothing to license.

Who sees what, in order

The limits, stated plainly

Cleaning is a defined process, not a spell. What goes is exactly what your signed license lists — which systems, which years — and your team approves that scope before any export begins. Some categories take a stricter path: medical records are de-identified by a privacy partner under a BAA, with expert certification, and the AI company receives de-identified records only. And no honest process promises perfection — what it can promise, and show you in a sample, is exactly what was replaced, what was removed, and what was kept.

That is also why this page exists. "Trust us, it's anonymized" is a claim. A side-by-side you can drag is a demonstration — and it is the same demonstration you can ask for with your own records before you sign anything final.

Related questions

Five minutes. See if your archive qualifies.

No cost. No commitment. No logins, no records handed over — just a few questions about the size of your archive.

The disclosure, in plain sight

We never touch or access your data. Not during the intake, not during the export, not ever. Your records go straight from your systems to the AI company you sign with — we are never in that chain.

And your business never pays anything.